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STUDENTS’ ORGNAZATION
JOB DESCRIPTION
Release date:2021-03-19 16:00:45   publisher:   office viewed:



Responsibilities Description

President

  • President is the icon of the ISA, having the right to attend important occasions and events on behalf of all CTGU international students.

  • President is responsible for making a clear yearly working plan of ISA, organizing or assisting to organize ISA activities and meetings, including making minutes, following and supervising and implement, summarizing, etc.

  • President is responsible for making tasks reasonably allocated and coordinated to vice presidents and ministers. President is able to accept reasonable suggestions of vice presidents and ministers.

  • President is capable of keeping good communication with the university administration and keeping cooperative relationship with Chinese Student Union.

  • President should be honest, hard working, punctual and responsible.

  • President should not take part in any illegal activities.

  • President should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Vice-president

  • When president is not available, vice presidents have the right to attend important occasions and events on behalf of all CTGU international students.

  • Vice presidents are responsible for supporting president’s job, including collecting & providing suggestions & proposals, finishing assigned tasks, coordinating & supervising the assigned departments, etc.

  • Each vice president is in charge of some departments, being responsible for assigning, supervising, coordinating and assessing the tasks of assigned departments.

  • Vice president is responsible for organizing work meetings regularly among the assigned departments.

  • Vice president should be capable of keeping good communication with the university administration and all ministers & members of assigned departments.

  • Vice president should be honest, hard working, punctual and responsible.

  • Vice president should not take part in any illegal activities.

  • Vice president should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of Secretary

  • This department is responsible for word processing; audio and copy typing.

  • It is responsible for application and report writing and drafting.

  • It is responsible for creating and maintaining filing systems or application system; scheduling, attending meetings, creating agendas and taking minutes; sorting, distributing and reply posts.

  • It is responsible for keeping diaries and arranging appointments; manipulating statistical data.

  • It is responsible for devising and maintaining office systems; managing rooms and conference facilities; stationery and equipments.

  • It is responsible for managing and maintaining budgets, accounts and invoicing.

  • It should have a good contact with staff in other departments and with external contacts.

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of Culture and Sports Activities

  • This department is responsible for initiating, planning, organizing and summarizing all kinds of cultural, recreational and sports activities.

  • Ministers and members should be skilled in cultural, recreational and sports activities.

  • It is responsible for collecting related suggestions and proposals among the international students.

  • It should be capable of proper arrangement & coordination of large activities and events.

  • It is responsible for facilities maintenance and protection, such as instruments, rackets, ball, scoreboard, etc.

  • It should have a good contact with staff in other departments and with external contacts.

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of Consulting and Promotion

  • The department is responsible for regularly collecting and responding all kinds of consultation, suggestions, inquiries and complaints raised from international students.

  • It is responsible for providing innovative proposal and ideal ideas to promote communication between university administration and students.

  • Minister and members should be skilled in advanced technologies for creating, designing, composing and editing visible & audible materials, such as website, wechat platform, leaflet, posters, pictures, videos, etc.

  • It is responsible for keeping all the visible & audible documents of ISA.

  • It is responsible for updating all kinds of necessary information for International students by all means.

  • It should have a good contact with staff in other departments and with external contacts

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department Of Academics Exchange

  • This department is responsible for launching, planning, coordinating, and organizing and summarizing all kinds of academic activities and events.

  • Ministers and members should be skilled in academic studies.

  • It is responsible for assisting students in academic related issues, explaining them the necessary standards and criteria.

  • It is responsible for continuously working on new initiatives to improve the overall academic performance of international students.

  • It should be capable of introducing new standards and dimensions of academics performance by organizing programs such as workshops, continuous education programs, inter-college programs etc.

  • It should have a good contact with staff in other departments and with external contacts.

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of Volunteer Service

  • This department is responsible for providing guidance, support and volunteering service to the university, teachers and students.

  • Ministers and members should be passionate in volunteer service and providing helping hand to others, meanwhile, skilled in organization of volunteer activities.

  • It is responsible for planning and organizing the orientation camp for new students, such as pick-up, check-in process, campus tour and residences permit application for new students.

  • It participates the discussion of the problems faced between students and college, dormitory office and other departments, tries to provide help and find solutions.

  • It provides help to solve the emergency issues, such as hospitalization of students, voluntary donation.

  • It coordinates the Anti-Ragging squad with the Department of Self Discipline and Rights Protection

  • It coordinates and cooperates with other volunteer group, such as the foreign students’ volunteer group in medical college and Chinese students’ volunteer group.

  • It should have a good contact with staff in other departments and with external contacts.

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of Self Discipline and Rights Protection

  • The department is responsible for helping the students to learn and being clear about rules and regulations of university, having a good student conduct and self-discipline cultivation in or out of campus.

  • Ministers and members should adhere to the rules and regulations of university seriously and be good samples among students.

  • It is responsible for behaviors management of students in dormitory, and conducting dormitory inspection regularly.

  • It assists the university in safety management of students in or out of campus, such as traffic safety, off-campus accommodation safety and food safety, etc.

  • It provides help to students in rights protection, such as insurance claims.

  • It coordinates the Anti-Ragging squad with the Department of Volunteering service.

  • It should have a good contact with staff in other departments and with external contacts.

  • Minister and members should be honest, hard working, punctual and responsible.

  • Minister and members should not take part in any illegal activities.

  • Minister and members should obey all the rules and regulations of CTGU.

  • Team work is always best option.

Department of International Alumni

  • The department is responsible to contact the international alumni in different ways.

  • It collects the information of alumni for promoting their connection with the university.

  • It sends the university’s news of activities and development process to our international alumni,

  • It invites the alumni representatives with successful career to participate some activities in campus.

  • The minister and members should be good at the network and computer editing.

  • The minister and members should have many resources of senior students graduated.



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